our website or providing us with personal information, you consent to the practices outlined in this policy.

At GULFTUTORS, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our services.

By using

1. Information We Collect

a) From Clients (Parents/Students)

We may collect the following personal information:

• Full name, email address, and phone number

• Child’s name, year group, subject requirements, and exam board (e.g. AQA, Edexcel, Oxford AQA International)

• Tuition preferences (e.g. one-to-one or group sessions, availability)

• Communications, feedback, and session records

• Payment or invoicing details (if applicable)

b) From Tutors

We may collect the following data:

• Full name, contact details, and location (e.g. country, time zone)

• Education background, teaching qualifications, and subject specialisms

• DBS or safeguarding checks (where applicable)

• Tutor biography, profile photo (optional), availability, and tuition preferences

• Communications and feedback from clients

• Payment details for processing tutor fees

2. How We Use Your Information

For Clients (Parents/Students):

We use your data to:

• Match your child with a suitable tutor

• Communicate regarding tutor introductions, session arrangements, and feedback

• Manage scheduling, progress tracking, and billing (where applicable)

• Ensure service quality and safety

• Comply with legal or safeguarding responsibilities

Your personal details, and those of your child, will never be displayed on the public areas of the website. They are visible only to authorised GULFTUTORS staff and, where relevant, to tutors under consideration for your child’s tuition.

Once a suitable tutor has been found and you no longer require our services, your information will be deleted unless you request to remain in contact or opt into ongoing updates.

For Tutors:

We use your data to:

• Create and manage your tutor profile

• Match you with suitable students

• Share your tutoring profile with potential clients (e.g. subjects taught, experience, qualifications)

• Communicate with you regarding bookings, updates, and payments

• Process invoicing and tutor payments

• Comply with safeguarding checks or legal requirements

You may request full deletion of your tutor profile and personal data at any time by contacting us directly.

3. Sharing of Information

We only share personal information when strictly necessary:

• With tutors: to provide them with relevant client/student details needed for lesson planning

• With clients: to share verified tutor profiles when arranging tuition

• With trusted payment processors: for secure handling of transactions

• With safeguarding or legal authorities: where required by law

We do not sell, rent, or publicly publish any personal data. No parent or student information is ever made visible on the public-facing website.

4. Data Storage, Retention, and Deletion

We store personal data securely using modern encryption, secure servers, and strict access controls.

• Client data is retained only as long as necessary to facilitate tutor matching or ongoing tuition. It will be deleted once a tutor has been successfully arranged, unless continued support is requested.

• Tutor data is retained while tutors remain active on the platform. Tutors may delete or request the deletion of their data and profile at any time, unless data must be retained for safeguarding or legal compliance.

5. Your Rights

You have the right to:

• Access any personal information we hold about you

• Request that inaccurate or outdated data be corrected

• Request deletion of your personal data

• Withdraw your consent at any time

• Raise a concern or complaint about how your data is handled

To exercise your rights, please click here contact us.

6. Cookies

Our website may use cookies to enhance your browsing experience and monitor website usage. You can manage or disable cookies at any time via your browser settings.

7. Updates to This Policy

We may update this Privacy Policy periodically. Any significant changes will be posted on this page and, where appropriate, shared with users via email or within the platform.

Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please click here to contact us.
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